Board of Director's Meeting 5/8/2007

Circle Drive Development Homeowner's Association
Board of Director's Final Approved Meeting Minutes 5/18/07
Meeting was called to order by LaRae Baker, President at 7 p.m.
Officers and Directors in attendance:
LaRae Baker, President
Ralph Johns, Vice-President
Mike Mucha, Treasurer
Brian Cottrill, Board of Directors
Mike was asked to give the new Board an overview of prior expenses connected to paving and the sewage treatment plant.

Paving and the signs were brought up for discussion.

It was decided that Thrasher Engineering would be contacted by LaRae to do a walk of the areas in need of paving. The front entrance signs are going to be hopefully completed this year.

We will meet again after the sign committee has met.

The following committees were discussed:

Architectural- Ralph Johns Milt Laughland, and Randy Cain will be the Architectural
Committee.

Road Committee- In the past there was a road committee. This committee as far as we
know is defunct and since the Board is already meeting quarterly, it felt it could take care of preparing and bidding out the two jobs needed this summer.

Sign Committee- Brian and Ralph are both on the sign committee. They are planning on meeting June 12th. LaRae had contacted the e911 Project Coordinator for Harrison
County. He said our street names would not be changed but our house numbers definitely will. He also asked our street signs be reflective at night. LaRae asked Brian and Ralph to take that information to the committee. The committee has also been asked to bring a report back to the board.

The snow removal was discussed. It was decided that there was a lack in calling the snow plow vendor to let him know the roads needed attention. He will be informed to make sure he puts salt down everywhere he's supposed to and to make sure not to block driveways with the snow he plows. The Officers and BOD will have his number so if homeowners are concerned about the condition of the roads, they can call us and we will call him.

Incorporation of the town of Quiet Dell was discussed. The BOD did not see a need at this time for incorporation. It would raise property taxes by hundreds of dollars. We have many fire halls that are within 5 miles of us, we have a few officers of the law that live in the Quiet Dell area, and don't see where a big business could move in that would be big enough to draw a lot of tax. Since we were urged by the attendants at the annual meeting to take a stand on this issue, we will be sending a letter saying that many of our residents do not believe this is a good decision to pursue. We urge the homeowners that feel differently to let the proper county offices know how you feel.

The sewage system was brought up. Bob was unable to attend the meeting this evening. We will ask him to report to our next meeting to give us an idea of the lifespan of our system, a forecast of any major repairs, and whether or not he felt we should have a back up trained operator. It was noted that Jeff Lawrence, the Manager of the Bridgeport City Sewage System, works closely with Bob anytime he has questions about our system. LaRae asked Mike if he still sent out welcome letters to new neighbors. He said he did. She thanked him for doing this service as his letter gives the Officers and BOD information in it. \
The draft of the 2007 minutes were discussed and corrected as needed. They were going back to Milt for finalization and to be mailed out.

The BOD went over the complaints that were brought up at the annual meeting. Some issues were brought up at last year's meeting but no action was taken. Since members at the annual meeting still wanted those items addressed, we will take action on those issues too. For sake of privacy, actual names will not be recorded in these minutes, but the BOD will be keeping a list of complaints received and the action that was taken. Milt has agreed to draft letters of concern for the issues that were brought up at the annual meeting. The letter will be reviewed by the entire board, prior to distribution.

Seeing as there was no more business to discuss, the BOD adjourned at 9:30 p.m.
LaRae Baker, President /S/
Ralph Johns, Vice- President /S/
Brian Cottrill, Board of Directors /S/